DMS involves the management process of data within structured documents such as pdf, tiff, Microsoft Office formats, in addition to other formats, depending on the types of document formats utilized by companies.
Importance of Using DMS
Documents in any organization are regarded as a reference to financial and non-financial data of strategic importance.
Physical documents can be used as references in a legal dispute, hence the need for cross-referencing digital documents with their physical counterparts to ease the retrieval of physical documents.
The cost of managing digitized documents is significantly lower than that of managing physical documents. Planning - Digitizing an organizations’ documents allows for easier access to historical information for efficient and effective planning.